Discrepancy in Vendor Paid Advertising Payment

A vendor paid their Vendor Paid Advertising (VPA) of $4,018.00 on the 12th December 2023. Please review the attached trust account receipt here. Your office manager has identified that there is a discrepancy. What is the discrepancy that will be discussed? Trust Account Receipt For property: 15 Jefferey Road, Camberwell VIC 3124 Receipt number: Date of issue: On behalf of: Folio: 5166 13/11/2023 Robert Commons Robert Commons - (SAL00241) Advertising $365.27 $4,018.00 Total $365.27 $4,018.00 Description Included Tax Amount Payment method: EFT Principal: James McKenzie Company: Ace Real Estate Receipted by: James McKenzie Date processed: 12/12/2023

Based on the information provided in the trust account receipt, there appears to be a discrepancy between the amount paid for Vendor Paid Advertising (VPA) and the amount listed on the receipt.

1. Amount Paid: The vendor paid $4,018.00 on December 12, 2023.
2. Amount Listed on Receipt: The receipt indicates an advertising amount of $365.27.

Discrepancy:

• The vendor paid $4,018.00, but the receipt only reflects an advertising amount of $365.27. This indicates that there is a significant difference between the amount paid and the amount recorded for advertising.

Discussion Points:

• Clarification on what the $4,018.00 payment was intended for, as it does not match the advertising amount on the receipt.
• Verification of whether there are additional advertising costs or services that were not documented on the receipt.
• Ensuring that the receipt accurately reflects all transactions related to the vendor's advertising expenses.
• Investigating if there was an error in processing the payment or in issuing the receipt.

This discrepancy should be addressed to ensure accurate financial records and to clarify the vendor's payment intentions.